Assign a New Group Service  

Description: Welcome to the Group Service Management page. This page displays the Assign a Group Service form. Completing this form is the final step to add a Group Service to the YouthBuild system.

Functions: This page contains the following function(s):

• Add a New Group Service

• Add a New Service Provider

• Recurring Service

Add a New Group Service

Complete the following to Add a New Group Service:

• Fill out all required fields on this form to Add a Group Service.

• Using the Choose Service drop-down list, select the service/activity the participants will be assigned. (Required Field)

• In the Service Description text box, enter a brief description of the selected service/activity. This field is limited by 200 characters.

• Select the Recurring Service Checkbox (if available) to indicate if the service is a recurring service.

Note: To view the Recurring Service Description, click here.  

• In the Date Started Service text box, enter the start date of the selected service/activity. Users can also use the (Calendar) icon to select the date. (Required Field)

• Using the Provider drop-down list, select the service provider that will conduct the selected service/activity. If a Provider is not selected it will be understood that the Grantee is providing the service/activity.

Note: If the Service Provider is not in the Provider drop-down list, they must be added to the system before Adding the New Group Service. To Add a New Service Provider, click the Add New Service Provider link. If the 'Add New Service Provider' link is selected all information entered on this form will be erased.

• In the Expected Completion Date text box, enter the expected completion date of the service or activity. Users can also use the (Calendar) icon to select the date. (Required Field)

• Users will need to select the participants that will be included in the Group Service. To do so complete the following:

• The Select From list box (left hand side) contains the participants that match the Cohort/Team combination selected from the previous page. The Add To list box (right hand side) contains the participant's assigned to the Group Service.

• Select a participant in the first list box. Once selected click the button. This will move the selected participant to the second list box.

Note: Users can also select all participants by using the button.  Users can also select multiple participants by depressing the 'Ctrl' button on the keyboard and then selecting the participants. Once selected, click the button. Either method will move selected participant's to the Add To list box.

If the ‘Vocational/Occupational Skills Training Service’ is selected from the Choose Service drop-down list, users must complete the following fields.

• Using the Expected Duration drop-down list, select the expected hours (per week) the participant will be working on the selected service/activity.

• In the Expected Cost $ text box, enter the expected cost of the service/activity.

• Once all required fields have been completed, click the button. this will display the Successfully Saved Message.  

Successfully Saved Message

• Click the 'here' link to return to the Group Service Management page. The newly created Group Service record will appear under the Group Service Management Overview section.

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